I am writing this on a Friday morning. Last night, I stayed out a little too late. I didn’t get enough sleep. I had one too many drinks. I ate dessert after dinner. The night before, I did the exact same thing. It’s not a big deal, but I’m feeling tired and a bit hungover.
Yesterday I decided that my Highlight for Friday would be to draft this post. And as usual, I planned to start right after coffee. But I didn’t. When I opened my laptop, I checked my email instead… New tab, start typing “inbox,” matched to inbox.google.com. Scroll, click, archive, reply. Next up, Twitter. New tab, type “tw,” auto-complete, same drill. Like, like, reply. Then, Facebook. Type “Fac”… Thankfully the stock market wasn’t open yet, or I would have repeated the compulsive routine with Google Finance.
When I looked up, 45 minutes had passed. My plan was to work on this post, but instead I took the path of least resistance and dove into the Infinity Pool of online distraction. All because I was a little tired.
Losing those 45 minutes isn’t a huge deal, and I’m not beating myself up about it. But it was a good reminder of how small decisions about health are connected to energy, and in turn, affect my ability to make good use of my time. Tactics for productivity and time management can only help so much. Even the best systems for staying distraction-free or focusing on important work can fall apart when you’re short on sleep or not eating well.
(Indeed, that’s the idea behind the Energize step from my book Make Time: To find focus and fight distraction, you need energy, and that energy comes from taking care of your body.)
But relying on willpower to make the right decisions all the time doesn’t work. So whenever possible, I try to establish habits that make the right decisions the defaults. I want to share some of my daily health habits — simple practices that help me build energy and make time for what matters. I hope you’ll consider trying them yourself.
First, a disclaimer: I’m not a doctor or a nutritionist. But I am a real human person who lives and eats and sleeps and exercises every day. Health has become a priority for me in the past five years, and I’ve tried dozens of techniques and experiments. I’ve learned a lot from reading Michael Pollan, Darya Rose, Gretchen Reynolds, Mark Sisson — even Mr Money Mustache. Most of the habits below are based in intuition about human evolution, supported by scientific research, and validated by my own experience.
Health is too important to not talk about. I can’t write about productivity and time management tips without acknowledging the role of energy in making those tactics possible. After all, we’re not machines — we’re humans, and our brains need energy, and to energize our brains we must take care of our bodies.
I don’t always do all of these things every day. But these habits provide the energy that make all of the Make Time tactics possible. These are my daily defaults. Here goes.
1. Get Better Sleep
Why it Matters: You might think of sleep as an enemy of productivity. After all, people like Martha Stewart and Barack Obama each reportedly sleep less than six hours per night. But they’re exceptions. The truth is, without quality sleep — and plenty of it — you won’t have the energy to make good use of your time. The benefits go way beyond simple rest. Dozens of studies show that sleep reduces your risk of heart disease, diabetes, and obesity. It boosts your immune system. Sleep even improves your memory and mental performance.
What I Do: I wrote a lot about sleep in my post on becoming a morning person. Here are some of my most important habits: Avoiding caffeine after 2pm. Limiting light exposure (especially from screens) after sunset. Keeping digital devices (except an alarm clock) out of my bedroom. Living a full and active day so I’m actually tired.
How to Start: If you want to improve your sleep, start with your smartphone. Replace your bedtime smartphone habit with something you enjoy reading off-screen: a novel, magazine, comic book, etc. You’ll benefit in two ways: Reducing light exposure tells your body it’s bedtime, and skipping social media makes it easier to mentally wind down.
2. Walk to Work
Why it Matters: We humans are a species in motion. We evolved to thrive with near constant movement, most of it walking. So it’s no surprise that walking has vast health advantages, particularly in preventing cardiovascular disease. Even Hippocrates said: “Walking is a man’s best medicine.” But in today’s noisy world, walking is particularly valuable for the mental space it creates — time to think, meditate, or listen to music.
What I Do: When I worked at GV, I walked to the office every day. It was an easy habit to keep because it’s part of everyday life, not a special activity requiring willpower, extra time, or special equipment. Nowadays, I’m living in Milwaukee—a surprisingly walkable city—but I don’t have an office. Instead, I’m using daily 30-minute walks as a way to get acquainted with my neighborhood.
How to Start: Try one day a week. Pick a “walk to work” day and pair it with something fun: stopping at a great café or listening to your favorite podcast. If walking all the way to work isn’t an option, try swapping out part of your commute for passage on foot (by getting off one stop early or parking far away). Even switching from driving to taking public transit can add a decent bit of walking — from home to station, transfers, station to work — to your commute. And again, if it sounds overwhelming, start with one day per week. What’s important is finding a way to make walking a part of your normal life.
3. Eat Fat for Breakfast
Why it Matters: After half a century of questionable nutritional science and bad government guidelines, people are beginning to recognize again that fat is an essential and healthy part of our diets. It’s our primary source of energy. It’s necessary for cellular function and repair. It reduces inflammation. Fatty foods are more satisfying and keep you feeling full longer.
What I Do: Fatty foods like eggs, avocado, and fish are my breakfast mainstays. Dietary fat is important at every meal, but it’s particularly good at breakfast, where it can provide a high-energy foundation for the rest of the day. A high-fat breakfast keeps me full longer and helps my mental energy.
How to Start: It doesn’t take any great trick to eat more fat. But people tend to eat what’s familiar and convenient, so keep fatty foods on hand and in stock. Choose restaurants that serve the rights kinds of foods — think quiche and avocado toast, not oatmeal and pancakes. And if this is a big change for your diet, start with one meal a day. Naturally, I suggest breakfast.
4. Stand Most of the Time
Why it Matters: Research on the dangers of sitting emerged around 2010, linking sedentary behavior to all sorts of health problems: heart disease, cancer, muscle degeneration, and more. While it’s not exactly shocking that sitting around all day is unhealthy, doctors and other health professionals always assumed that exercise could “undo” the effects of sedentary behavior. Now, researchers no longer believe that’s true. To stay healthy, you need to build frequent, low-intensity movement into your day. In addition to avoiding illness, standing improves blood flow to your brain — making you more focused, mentally sharper, and more productive.
What I Do: I’ve tried to make standing my default. It’s a simple mindset shift that translates into all kinds of new behaviors: I use a makeshift standing desk at home; I stand up during breaks (see below); I walk most places; I carry my groceries and luggage and laundry. I still sit when I’m eating, in a meeting, watching TV, or even just taking a “sit break.” But shifting my mindset from “sitting is normal” to “standing is normal” has helped me change my behavior.
How to Start: If you work at a computer, switching to a standing desk is the best change you can make. But don’t try to jump from always sitting to always standing; the sudden change will cause problems of its own. If possible, use an adjustable desk, or create multiple “workstations” within your desk or office so you can switch from sitting to standing throughout the day. If this isn’t possible, use your sit-down desk but look for other opportunities to move: breaks, meetings, lunch, etc. Try to get up twice an hour.
5. Take Breaks Without Screens
Why it Matters: It’s awfully tempting to check Twitter or Facebook as a break from work. But these kinds of “breaks” don’t renew or relax us — when we see a troubling news story or an envy-inducing photo from a friend, we feel worse, not better. Over time, social media breaks cause even bigger problems by increasing our addiction to pull-to-refresh Infinity Pools. Americans already spend an average of more than an hour on social media every day — do you really want to spend your break time on social media, too?
What I Do: I try to take breaks without screens: gaze out the window, walk around, talk to someone, or grab a snack. By keeping Infinity Pools off my phone and computer, it’s easier to avoid the temptation to check social media — when I type twitter.com into Chrome and realize I’m not signed in, the habit loop is broken and I remember to step away from the screen.
How to Start: Start with a reflection on how you take breaks. For example, are you most likely to reach for your phone, load up Facebook on your computer, or something else? Then look for ways to put some friction into those bad habits. If your problem is Twitter on your smartphone, try uninstalling the app and see how it feels. If you always have Facebook open on your work computer, try signing out and closing the tab. Even a simple in-your-face reminder can help: try writing “stand up” or “look out the window” on a Post-It and stick it to your computer or desk.
6. Do a Quick But Intense Workout
Why it Matters: High-intensity interval training, or HIIT, is not just a time-saving substitute for real exercise. In fact, there’s evidence that it might be better overall than “normal” exercise like running, fitness classes, or messing around with fancy equipment at the gym. In the New York Times, Gretchen Reynolds writes:
“Even a few minutes of interval-style exercise increase endurance, squelch appetite and improve metabolic and cardiovascular health in sedentary adults more effectively than traditional prolonged-endurance exercise.”
Plus, because it takes as little as 5–10 minutes and requires no special equipment, a high-intensity workout is easy to make time for. You’ll get all the benefits of exercise (especially combined with habits #2 and #4) without having to fit something new into your schedule.
What I Do: With a nudge from Mr Money Mustache, I adopted HIIT as a strength-building habit. Mondays, Wednesdays, and Fridays I complete a combination of variations on push-ups, squats, planks, lifts, and sprints to failure. On Tuesdays and Thursdays I do a stretching routine instead. And every day I walk, stand, lift, and carry — generally moving my body as much as possible.
How to Start: If you want to try HIIT at home, check out this 7-Minute Workout from the New York Times. Mark Sisson also offers a great strength workout (built around bodyweight exercises) as part of his Primal Blueprint program. It describes a getting-started progression for people who aren’t already doing push-ups, squats, planks, lifts, and sprints.
7. Do the Chores
Why it Matters: There’s a lot of pressure — from clever makers of on-demand apps, and from experts on time-management and productivity (though hopefully not me) — for the modern busy person to optimize every hour of the day. The typical advice is to outsource almost everything: buying groceries, cooking food, cleaning your home, doing the laundry, shopping, organizing your closet, etc. That’s nonsense.
You can’t be productive all 24 hours of the day. Why not take the opportunity to move your body, rest your brain, and save some money? In other words, why not do your own chores? “Do the Chores” is a small mindset shift that makes each day more balanced and more satisfying.
What I Do: My wife and I do most of our own chores, including the aforementioned shopping, cooking, cleaning, laundry, and organizing — not to mention fixing things, managing our money, creating my workout program (see above), and much more. I’m not totally hardcore about it. But whenever possible, I try to DIY. (Living on a sailboat for 18 months certainly solidified the habit.)
How to Start: Think of one chore you want to “insource.” For the biggest impact, pick one that requires moderate physical activity, isn’t super time-consuming, and doesn’t take all your attention to complete. As an example, consider grocery shopping. If you normally use a delivery service like Instacart, try walking to the store, buying groceries, and carrying them home. You’ll move your body, get some fresh air, and create mental space to think, listen to a podcast, or make a phone call.
When I stick to these seven habits, I have the energy to find focus, fight distraction, and make time for the people and activities that are most important to me. Time-management tactics alone aren’t enough; we need to start from a foundation of good health and abundant energy. I hope you’ll try adopting these habits (even just one!) and share how it makes you feel.